Procurement Support Officer

Procurement Support Officer

Location: County Hall, Chichester
Interview date: 02 March 2021

About Us

As a member of the WSCC Procurement Operations team, you will provide professional advice, guidance and data insights to service users and stakeholders and high-quality support and coordination to the wider team to ensure optimal procurement outcomes. An advocate and front-line contact ensuring WSCC statutory, strategic and operational responsibilities are adhered to.

For more information about West Sussex County Council, please visit our website.

A key element of the role is the development and provision of high-quality information to enable performance to be effectively measured and monitored, planning decisions to be better informed and information to be effectively utilised to meet service objectives and responsibilities of a high performing and strategic capability.

Experience and Skills

The job requires concentrated mental attention over lengthy periods and prolonged concentrated sensory attention in order; to analyse statistics, word process documents, and prepare complex documents for distribution. Competently organises own workload and responds to unexpected problems, such as presenting material in a different manner to suit the needs of colleagues/management. You will also be able to demonstrate the following skills and experience.

Key Skills:

1. Strong analytical skills in order to interpret and manipulate complex contract/tender information in relation to all data relevant to purchasing/contracts.
2. Excellent IT skills for operating a wide and varied range of ICT software for the integral use of word processing, data processing, updating websites, creating and developing workflows or electronic presentations and the ability to investigate and troubleshoot system related problems and provide solutions.
3. Excellent literacy and numeracy skills in order to understand complex written instructions describing tasks and to check financial information and other documents.
4. Ability to present information presented clearly, concisely, accurately and in ways that promote understanding, either verbally or in written/electronic form, at meetings or at workshops.
5. Ability to interpret complex information to produce a high-quality document with limited guidance. Also, the ability to organise and plan and meet set targets e.g. provision of reports.
6. Developed communication and interpersonal skills to provide clear and concise advice and specialist guidance to a range of clients, including responding to calls and emails in a professional and supportive manner.
7. The accurate following of set procedures to ensure correct data is maintained and published.

Qualifications and/or experience:

• CIPS Level 4, BTEC Higher, or equivalent qualification or experience.
• Excellent working knowledge of IT systems/procedures demonstrated by relevant NVQ level 3 or equivalent qualification or experience.
• Experience of working within office systems/practices and providing effective business support.
• Experience of using IT systems, including Microsoft Office applications, and preferably use or knowledge of relational databases such as ERP systems.
• Experience or knowledge of the purchasing document cycle from request to payment, and eProcurement would be advantageous.

Rewards and Benefits

As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.

Aside from 23 days annual leave, you will also have access to a full list of the benefits offered to you as a West Sussex County Council employee you can find them on our Rewards and Benefits page.

Further Information

The reference number for this role is CRS00428.