Procurement & Logistics Coordinator

Summary of Role

This role is based in the UK and open to individuals with unrestricted right to live and work in the UK. At this stage we are unable to offer sponsorship opportunities. Therefore, you must currently hold the right to work in the UK.

The Procurement & Logistics Coordinator will be a technical lead on procurement and logistic matters introducing, developing and implementing best practice at our UK Headquarters and offering technical support to our Country Offices. The role will aim to support Muslim Aid in its delivery of high quality, accessible and reliable humanitarian aid across UK Headquarters and Country Offices. It will encourage engagement as we further develop our procurement and logistics systems, policies and procedures and associated planning.

The post holder will manage the procurement and logistics framework and tools, in order to strengthen the capabilities and knowledge of all our stakeholders, ensuring we adopt best practice and industry standards across our global operations. The post holder will work closely with key stakeholders, help identify and develop a robust system and framework across our business operations to support ongoing logistics and procurement activities. You will also oversee all education and training delivered to staff, volunteers, consultants and those associated to Muslim Aid.

About the Role

The main responsibilities of this role will be to:

1. Develop and co-ordinate the procurement and logistics strategy for UK Headquarters and offer technical support to Country Offices with local strategy and planning aimed at strengthening local procurement capacity and resources.
2. Help and support UK Headquarters, Country Office Focal Points and staff to establish and develop local procurement networks to support local implementation.
3. Support effective auditing and certification of the Country Offices procurement systems and provide guidance to the countries on designing appropriate procurement frameworks and accompanying action plans. Oversee follow-up action in order to ensure maximum levels of compliance and competence.
4. Review /adapt Muslim Aid’s Global Procurement policy and procedures, reporting mechanisms, risk registers and other procedures that are managed/supervised by UK Headquarters and Country Office teams and partners.
5. Develop systems to anticipate, assess and manage risks and concerns raised across our UK Headquarters and Country Offices, ensuring that appropriate follow up is conducted and learning from implementing those processes is communicated across the organisation and embedded into its culture.

About You

To be successful in this role:

1. Bachelor’s degree in Business Administration, Logistics and Supply Chain, or other related field.
2. Experience of procurement and logistics practices within developing countries.
3. Proven experience designing, facilitating and evaluating procurement training programmes/workshops in different cultural and organisational contexts and at a range of levels.
4. Solid experience of analysing, drafting, preparing and presenting comprehensive reports and assessments to audiences at a range of levels.
5. Knowledge of procurement/supply chain and logistics regulations in local and international setting.
6. Ability to adapt to changing deadlines and priorities and deliver results against demanding timetables and in the face of competing demands.
7. Willingness and ability to travel independently and work within challenging environments, sometimes at short notice.

Why you should Apply

If you are self-motivated, with the ability to be strategic and adaptable. If you understand the importance of reducing costs so that charity money can be spent where the need is greatest, then this is an exciting opportunity for an aspiring Procurement & Logistics Coordinator.