Finance and Procurement Assistant

A vacancy has arisen within our client's head office in Abingdon for a Finance and Procurement Assistant to join a small and busy Finance team assisting with day to day finance, procurement, administration and operational functions. Previous experience in a similar role is essential. The role could be either full or part time across 5 days a week.

The Finance Assistant will provide finance and admin support and act a first point of contact for customers, & suppliers ensuring they receive a first-class service whilst ensuring all deadlines are met. Also, assisting the finance manager in managing, processing and troubleshooting various accounts and transactions.


Duties and Responsibilities of the Finance Assistant:
* Work closely with the Finance Manager to ensure smooth operation of all finance matters.
* Support the Finance Manager by inputting into sales and purchase ledgers from source documents.
* Matching invoices to statements and purchase orders to invoices.
* To ensure all book-keeping functions are accurately entered onto QuickBooks, to include but not limited to: Purchase and Sales ledger, bank reconciliation (this includes multi - currencies), training will be provided.
* Check and reconcile company credit cards, overtime and expenses and allocate against the correct cost codes.
* Check and reconcile sub-contractor invoices and check billing.
* Check and reconcile logistics invoices.
* To ensure debtors days are kept to a minimum through effective credit control methods.

As part of the procurement team, you will also be responsible for day to day procurement which includes:
* Place onward orders with suppliers and monitor progress, ensuring timely fulfilment.
* Ensuring all goods are booked in, liaising with the warehouse.
* Provide cover for departmental colleagues and administrators as required.
* Any other duties that may be required from time to time for the smooth running of the business.

Experience, knowledge and skills required from the Finance Assistant:

Essential:
* Experience of working within a finance department.
* Basic understanding of accounting processes and procedures.
* Excellent numeracy and literacy ability, good financial understanding and ability to reconcile numbers.
* Knowledge of a broad range of IT packages including a good proficiency in Microsoft Excel, Word and PowerPoint.
* Excellent interpersonal and communication (both written and verbal) skills.
* Excellent administrative and customer service skills.
* Effective problem-solving skills

Desirable:
* IT literacy at a high proficiency level.
* Ability to make decisions in other team members absence.
* Working knowledge of QuickBooks is highly desirable.