Purchasing & Office Assistant

Purchasing & Office Assistant – We are advertising for a leading supplier of composite decking and GRP products with over 22 years' experience. They are looking for a Purchasing & Office Assistant to join their team on a full time, permanent basis. In return, we are paying this Purchasing & Office Assistant a basic salary of £16,000 to £20,000 depending on experience.

Job Purpose:

To assist with the smooth running of the purchasing function from their UK suppliers using relevant software to ensure the timely arrival and administration of the correct stock. Carry out a range of tasks to allow the office function to be executed smoothly and maintain excellent customer service.

As Purchasing & Office Assistant, you will be responsible for the following:

• Receive and distribute deliveries sent to HQ
• Procure all consumables in an orderly and timely fashion
• Input monthly credit card purchases to ExpenseIn application, requesting any VAT receipts required
• Undertake weekly stationery and weekly sundries checks and raise orders as required – maintaining the stationery tracker weekly
• Procure any office furniture & IT equipment as needed and monitor deliveries
• Undertake all travel bookings as requested including hotels, flights, hire cars etc. Including for Chinese supplier visiting the Company.
• Manage everything facilities related i.e. sanitary bins, paper recycling etc.
• Send PI & PL to shipping Agent and advise of correct HS code for clearance
• Book and manage container deliveries to Dura ensuring that charges are kept to a minimum and liaising with Ops to work alongside their workload
• Create WPC/PVC & GRP load plans
• Keep production Schedule & Sage up to date & track suppliers promise dates, amend relevant systems and comm’s where necessary.
• Produce and update overseas and IT container schedule; provide this to overseas customers on behalf of the international team
• General office duties including; answering the telephone, manning the reception desk, welcoming visitors, managing post etc.

Knowledge, Skills and Competencies

• Previous administrative experience in an office environment is essential
• Ability to organise a demanding workload and to prioritise tasks on a daily basis
• Accuracy and attention to detail
• Excellent face to face and telephone communication skills
• Working knowledge of Sage 200
• Purchasing/Supplier experience desirable

Personal Attributes

• Ability to prioritise, schedule daily workload
• Comfortable in a fast-changing and high-pressure environment
• Honest, reliable and flexible attitude
• Great Work Ethic, Proactive and positive approach to all tasks
• Hands-on determination and persistence to get the job done
• Strong communicator at all levels
• Positively supports company culture PRIDE values; Pride, Respect, Innovation, Decisiveness and Encouragement

This is a full time, permanent position offering a basic salary of £16,000 to £20,000 depending on experience. Company benefits include; 20 days holiday plus 8 bank holidays (5 must be taken at Christmas and there is the option to purchase 5 additional days), company pension, wellbeing benefits, free refreshments, healthy snacks and fruit, annual company fun day and choice of PRIDE Experience outings.

If you have all the relevant skills and experience and would like to join their company, please apply by forwarding an up to date CV as soon as possible. In return you will need to complete one of their application forms to complete the process. We look forward to hearing from you.

This vacancy is being advertised and handled by Spider, an Online Job Advertiser and Specialist Recruiter. We provide an online recruitment advertising and employee selection service in Suffolk, Norfolk, Essex, Cambridgeshire and beyond.

Additional keywords: Receptionist, Sales Administrator, Secretary, Sales Assistant, Administration Assistant

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