Finance/Operations Manager (Part-time)

89UP - FINANCE/OPERATIONS MANAGER - £30-£40K PRO RATA - PART TIME - AGENCY - C LONDON


Our latest partnership sees us working with the brilliant 89up, who are an award-winning independent PR and comms agency based in Kings Cross. The agency specialise in delivering PR for good for clients across the world. Their mission is clear: to create a powerful integrated communications agency for the world's most important causes. They help the good guys achieve great things, whether they are charities, political campaigns or commercial organisations. With incredible clients and major global campaigns, we're looking for passionate top-flight candidates.

Description of the Role:

This role is pivotal to the running and development of the agency and will see the chosen candidate taking the lead with the operational running and finance management for the business. We're looking for candidates with proven finance experience to deal with specific tasks to include (amongst others) invoicing, project budget management and payroll.
The broader aim of this role is to build in strong project-management across the agency; to spot and prevent capacity issues, be a point of contact for clients on invoicing and budgets, to time manage staff across the agency better and be a first point of contact for operations inquiries (HR, invoicing, contractor payments etc).

Key duties & responsibilities:

- Support with administration tasks in relation to team starters and leavers (onboarding, offboarding, etc)
- Co-ordinate and record employee holidays, sickness and other absences
- Sign off weekly freelancer timesheets to ensure they are correct
- Keep our freelancer tracker up to date at all time
- Project manage multiple responsibilities that belong to the two roles
- Use effective and personable communication skills to oversee the office's maintenance and broad range of ad hoc responsibilities that come with working in a growing agency
- Liaising with contractors, client stakeholders and suppliers
- Have the autonomy to manage your own time and apply your initiative
- Balance anticipating issues that may arise with contractors alongside the detail orientated approach to account management
- Liaise with our Accountant to process supplier and contractor invoices
- Generate invoices for our services using and ensure their timely payment

-Develop productive, strong and trusted relationships with their client Accounts teams
- Liaise with Director and their Accountant over budget, tracking actuals versus accruals, and VAT returns
- Maintain office provisions, including liaising

Requirements for the Role:

- Has a good level of experience in Bookkeeping and demonstrates excellent project management skills
- Has completed an accountancy or finance course, and is qualified to use Quickbooks or similar system experience (essential)

- Has the resilience and presence to push back when approaching challenging conversations with clients
- Possesses excellent communication skills, strong interpersonal skills and diplomatic approach
- Has the ability to think on their feet and make informed judgements - particularly when finding the best solution in challenging supplier-contractor relationships
- Is adept at grasping new information and navigating often technical jargon when managing relationships with suppliers
- Is a team player and foresee when colleagues are in overload and support them with their tasks
- Understands the context of their tasks and is able to judge when colleagues need to be informed of changes that would impact them
- Is extremely organised and detail-orientated, and is able to inspire this focus in others
- Is innovative with an eye for improving existing processes
- Is adaptable and open-minded
- Focuses on the 'big picture' and how your individual tasks contribute to priorities and roles of the rest of the team

What's on offer:

- A competitive base salary with excellent performance-linked bonuses
- Plenty of scope to develop your career in a fast-growth business
- An opportunity to be seen, heard and counted in your contributions, and not get lost in the noise and tangle of a large corporate business

89up and 90up are equal opportunities employers and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.