Office & Logistics Administrator

Job Title: Office & Logistics Administrator

Location: London

Salary: Up to 27.000 GBP + benefits

Industry: Beauty and Cosmetics

This opening will suit a candidate with a minimum of 2 years of experience in a similar role. We are looking for someone able to multitask, with outstanding organisational skills, as well as a high level of expertise in MS Excel, reporting and analysis. Amongst other, your responsibilities will be:

• Following order dispatching & solving any issues.
• Becoming the main point of contact for any logistic & invoicing matters.
• Keying in orders for retailers.
• Stock management in coordination with the Master data handling.
• Confirmation and follow up on monthly stock order from Head office (including all new promotional items and new launches).
• Responsible for yearly wholesale pricing and dispatching to retailers.
• Coordination on code creation with head office & setting up in system.
• Responsible for reporting: Weekly sell-in, stock & sales report, stock analysis for retailers, Business Analysis, Wholesale report, DSO.
• Responsible for arranging yearly inventory with warehouse.
• Following invoicing & payment recovery with retailers.
• Coordination with sales, marketing & account team.
• You will also have other administration duties such as organising the office maintenance and repair, ordering office supplies, handling IT maintenance company, phone contracts and bills, booking any team events (lunches / drinks), administrative matters for newcomers/exiting employees, etc.

Key Skills:

• Advanced in Microsoft Office software package, specially Excel.
• Good written and oral communications skills.
• Professional manners, accurate and high attention to detail.
• Proficiency with numbers / statistics / analytics.
• Dynamic, very operational person, with great problem-solving skills.
• Quick learner, adaptable, flexible and reliable.
• Able to meet deadlines in a dynamic fast-paced environment.