Procurement and Servicing Administrator / Coordinator

This Bedfordshire based high tech engineering firm has a permanent opportunity for a Procurement Coordinator / Administrator. Working closely with the UK Supply Chain and Logistics Manager this is an excellent opportunity for someone with good numerical and administration skills to progress your career within Purchasing / Procurement.

Job Purpose

• To provide support to the Supply Chain & Logistics Manager with the placing of Purchase Orders for Products, Stationary and Health & Safety Equipment.
• Analysis of the Daily Purchase Report and Group Forecasting Reports
• Manage the servicing and commissioning service equipment supplied. To include control of associated sales orders, method statement production, diary management and deployment and co-ordination of external contractor.

Main Responsibilities

• Placing of purchase orders as directed by the UK Supply Chain & Logistics Manager.
• Analysis and forecasting for commissioning and servicing stock.
• Plan the deployment of external contractor for servicing and commission of equipment
• Processing of all sales orders and associated paperwork to include method statements relating to servicing and commissioning.
• Placing of purchase orders for specific items such as Fast-Fits as directed by the Customer Services Manager.
• Create Digital Purchase Orders for items and maintain excel spreadsheet.
• Organise and file all necessary paperwork associated with each purchase order placed i.e. Receipt slips and order acknowledgements etc.
• Receiving order acknowledgements and check items and pricing match.
• Amendment of purchase orders as and when required.
• Filing closed PO’s and archiving periodically
• Update and obtain transfer prices on items.
• Monitor and chase expected lead times and delivery dates for orders placed.
• Answering email/telephone queries.
• Handle the post to include distribution to appropriate person, organise recorded and special deliveries and office supplies such as stationary and consumables.
• Run and analyse the Daily Purchase Report and place necessary stock orders in the absence of the UK Supply Chain & Logistics Manager.
• Assist with Internal & External Audit requirements

The Person

• Educated to GCSE level in Maths, English
• Computer Literate
• Worked in a Purchasing or similar administrative role previously
• Organised
• Good Communication skills
• Passion for continuous learning and development.
• Excellent and proven interpersonal and influencing skills.
• Working well under pressure, and engaging at all levels of the organisation both internally and externally.
• Ability to make and accept challenge positively and debate confidently.
• Credible with peers and able to demonstrate added value.
• Strong ability to innovate, demonstrate strategic thinking and problem solving
• Good business acumen, ability to interpret data and make well informed sound business decisions.
• Determined to overcome unexpected obstacles to get to the right solution.
• Able to identify commercial opportunities with customers and to keep the customers’ interests front of mind, creating strong and in-depth relationships.
• Deliver on promises, do what he/she says they will do, when they say they will do it.
• High degree of integrity, always prepared to do the right thing.

Salary

A salary of between £24k and £28k plus additional benefits is being offered along with the opportunity to take on more responsibility and progress your career within Procurement and Logistics.