PA to Finance Director & Client Operations Director
- Employer
- Noble Recruiting
- Location
- Basildon, Essex
- Salary
- 23500 - 24743
- Closing date
- 16 May 2019
View more
- Specialist Area
- Operations
- Sector
- Accountancy, Advertising & Creative, Automotive, Aviation, Banking, Finance and Insurance, Charities & Not For Profit, Construction, Consultancy, Customer Service, Defence, Distribution, Education, Electronics, Energy & Utilities, Engineering, Event Management, FMCG, Food Services, Healthcare, Housing, Human Resources, Information Technology, Internet, Insurance, Legal, Leisure, Management & Executive, Manufacturing, Marketing, Media, Military, Oil & Gas, Pharmaceutical, Private sector, Production & Operations, Professional Services, Public Relations, Public Sector, Recruitment, Retail, Sales, Scientific, Secretarial & Administration, Social Services, Telecommunications, Training, Transport & Distribution, Travel & Hospitality, Utilities
- Contract Type
- Permanent
- Hours
- Part Time / Job Share
Job Title: PA to Finance Director & Client Operations Director
Location: Basildon
Salary: £24,743 (Full-time)(Pro rata for Part-time position also available)
Hours: 37 Hours per week (Part-time hours also available)
Job Description: Our Client a well-established Construction company currently have a great opportunity available for an experienced PA to join their business. The role PA to Finance Director and Client Operations Director covers the support of the Finance Directors responsibilities in general day-to-day operation of the Finance Department. Other activities include the management of leases/rents of buildings, fleet management, insurance issues and any Court related activities.
Duties:
- Keep files, records, logins and passwords up to date and in good order.
- Assisting Finance Director & Client Operations Director with day-to-day occurrences and undertake various PA duties including letters/faxes/minutes/e-mails/telephone calls/ filing/diary/arranging meetings/photo copying etc.
- Liaising with Landlord(s) and suppliers of office requirements
- Liaising with Insurance brokers on renewal of all Group insurances and ensuring brokers receive all necessary information in respect of any claims.
- Monitoring all insurance claims and settlements on behalf of the Group.
- Issuing a monthly Report for of Insurance Claims and policy renewal dates.
- Monitoring Group Data Protection renewals and other such items.
- Monitoring any Court documents that are issued and ensuring they are responded to in a timely manner
- Completing Annual Confirmations statements on behalf of all Group Companies
- Collating and publishing monthly Board papers
- Collecting information and preparing any necessary documentation/form completion that may be required.
- Managing the day to day running of the Group Vehicle Fleet which consists of:
o Ordering new vehicles, return of old vehicles, arranging hire vehicles and vehicle movement between drivers
o Ensuring accident claims forms are completed by drivers, liaising with drivers/fleet management company/insurance brokers/garages etc.
o Keeping up-to-date information and files on all vehicles
o Checking invoices and signing off - querying as necessary
o Monitoring and progress chasing fines/parking notices etc.
o Keeping and reporting P11d information
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