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PA/Operations Administration Manager

This is an exciting opportunity to join a dynamic, fast-growing team that sits at the heart of a fast paced advertising agency based in stunning offices in Blackfriars. As the Operations Administration Manager you will report into the Managing Director and EMEA Consulting Principals. 50% of your time will be ensuring the operations for the Consulting team are efficient and effective. The other 50% you’ll be an all-round superstar PA supporting 2 EMEA Consulting Principals. You will be heavily relied on in a fast-paced, hands-on team so your can-do attitude is a given.

As an Operations Administration Manager we will rely on you for:

  • Raising POs and work with Finance on issues relating to invoices / payments / budgets / vendors
  • Working with London Finance to consolidate monthly expenditure
  • Recon / tracking time on all live jobs (weekly, monthly, on completion)
  • Document management and file sharing
  • Governance of job numbers and approving project time.
  • Working with the Principals in resource planning
  • Working with Talent Management to plan for secondments
  • Actively help manage diaries - understand client/agency structures, deal with diary conflicts based on seniority or importance of topics as discussed in advance with us.
  • Liaise with colleagues to arrange meetings and events- including refreshments, catering, guest registration and facilities management
  • Arranging national and international travel for the Principals and wider team.
  • Support the broader team with occasional ad hoc duties as well as being the point of contact for visiting Execs from other markets
  • Expenses and timesheet support covering different countries and currencies

You are:

  • Mature in dealing with senior stakeholders
  • Confident managing international travel arrangements
  • Experienced at working across multiple time zones
  • Proficient in Microsoft Word, Excel and PowerPoint and Keynote
  • Able to communication effectively

Desired Experience:

  • Ad agency or media experience, or consulting experience at PA level, equally experience gained in a large client organisation is highly preferable

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