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Established in Budapest, 2006, this company produce fully natural, anti-aging and skincare beauty products. Loved by beauty editors, the range quickly earned an international following and has appeared on the pages of numerous fashion magazines and stocked in the likes of Harrods and Selfridges. The products and treatments are now available at some of the world’s leading stores across Europe, America and the Far East.  

What does the company do?

Established in Budapest, 2006, this company produce fully natural, anti-aging and skincare beauty products. Loved by beauty editors, the range quickly earned an international following and has appeared on the pages of numerous fashion magazines and stocked in the likes of Harrods and Selfridges. The products and treatments are now available at some of the world’s leading stores across Europe, America and the Far East.  

How you expect the candidate to spend their day:

The Purchasing and Transport Co-ordinator works at the heart of the business coordinating the supply of finished goods, components and raw materials for our rapidly growing business. You will work with the suppliers and partners to deliver on time and at the best price to meet production and sales requirements.

 General

•    Purchase components and raw materials to meet the production schedule

•    Maintain accurate inventory status of components and materials on SAGE by booking in deliveries, orders, and performing reconciliations where needed.

•    Maintain material master data to accurately reflect supplier lead-times, prices and MOQs.

•    Arrange deliveries where needed between suppliers, manufacturers and warehouses.

Component & Raw Material Purchasing

•    Raise stock Purchase Orders in line with recommendations, ensuring lead time for production.

•    Ensure that orders are approved in line with company policy.

•    Obtain confirmed ETAs from suppliers and maintain accurate information in SAGE.

•    Monitor the status of open Purchase Orders to ensure that they will be delivered on time. Take appropriate action to expedite orders when required.

•    Escalate any potential late deliveries and work with the stakeholders to resolve issues.

•    Coordinate with Finance to arrange payments of suppliers invoices are within agreed payment terms.

•    Book stock into SAGE once delivered, ensuring any discrepancies are dealt with immediately.

Transport & Deliveries

•    Arrange domestic and international deliveries of finished goods, components and materials as needed with our logistics partners.

•    Notify our partners of incoming deliveries, ensuring book in procedures have been followed.

•    Monitor status of all deliveries and act where needed if issues arise.

 
Material Master Maintenance

•    Raise BOMs and stock codes as needed for new finished goods, components and materials.

•    Perform regular maintenance on existing BOMs and stock codes.

•    Ensure that current MOQs, lead-times and terms are always maintained on the system.

Stock Control

•    Perform monthly reconciliation of components and materials held at sub-contractors.

•    Manage a smooth transition from old to new materials and BOM changes with suppliers. 

Indirect Purchasing

•    Maintain an accurate inventory status on non BOM items such as warehouse consumables, web boxes etc.

•    Place purchase orders for non BOM items on a timely basis to ensure continuity of supply.

•    Monitor status of purchase orders and keep subcontractors, distributors and Sales Operations team informed. 

The ideal candidate’s personality and qualifications:

•    Strong work ethic, and driven personality.

•    Passion to deliver excellence in supply and to meet/exceed the needs of a rapidly growing business.

•    Capable of taking charge of challenging situations and effectively influencing the outcome.

•    Excellent communication skills required to effectively influence and manage suppliers.

•    Strong data and analytical skill within Excel.

•    Attention to detail

•    Ability to work autonomously as well as in a team.

•    Comfortable managing complexity in a time pressured environment.

•    Experience in presenting internally and externally and adapting communication style.

•    A creative thinker and willing to challenge existing processes and propose solutions.

•    Knowledge of SAGE is ideal but not necessary

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