Part Time Export and Shipping Administrator

An excellent opportunity has arisen to join our well-established client based on the outskirts of Bicester, as they now seek to recruit a part time Export Administrator to work 9 am to 3pm Monday to Friday.

Reporting to the export coordinator team leader, the main tasks include preparation and processing of paperwork for domestic and international shipments; including despatch notes, commercial invoices, customs and other shipping documents required to facilitate timely and accurate despatch of customer and supplier shipments in line with company processes and in accordance with current legislation.

Duties and Responsibilities
*Preparing shipping and customs documentation in compliance with legal obligations; applying for export licences and checking that they are correct; ensuring that paperwork for shipments is complete and correct prior to dispatch; filing paperwork; and maintaining records in readiness for Government audits.
*Checking customs documentation such as import/export declarations, resolving queries and ensuring records are accurate and up to date.
*Filing of all shipping documentation.
*Receiving customer orders; comparing with quotations; working with other departments to resolve queries; and preparing and sending sales acknowledgments to customers whilst also adhering to company policies and legal requirements.
*Processing customer sales invoices and credits using commercial software whilst also adhering to company policies.
*Arranging collection of orders and worldwide collection from end user for faulty returns
*Maintaining electronic and paper-based records required to meet compliance obligations.
*Responding to queries from both internal and external customers on a daily basis.
*Ensuring that paperwork is produced to comply with the requirements for the import and export of goods.
*Assisting in the preparation and submission of compliance returns.
*Assisting with queries regarding orders, shipments and compliance from internal departments.
*Ensuring customers are fully informed with all relevant information regarding their orders and shipments.
Ideally you are a strong administrator with (desirable, not essential) international shipping experience. This is a stable and growing business with excellent benefits to include:
27 days holiday (plus bank holidays), discretionary bi-annual bonus, annual salary reviews, company sick pay, workplace pension and of course free tea, coffee, fruit and biscuits.

Due to location and public transport it is essential that you are a car driver/owner.

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Equation Recruitment are an equal opportunities employer that operates as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Replying to this advert means that you provide us with authorisation to add you to our database for us to match and contact you to other suitable vacancies.