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Purchasing Administrator

Leeds City Center

Mon to Fri - 37hrs pw

12 months fixed term contract

19k to 21k dep on exp

The Purchasing Administrator forms part of a centralised Supply Chain support function that provides a procurement, purchasing and contract management service to CHDA and it’s employees. The role plays a vital part in the day-to-day operation of the centralised procurement support team, offering purchasing administration support for operational and head office spends.

Main Responsibilities:

• Acts as the primary purchasing support resource for internal and external customers in relation to CHDA transactional purchasing requirements
• Maintain relationships with indirect category suppliers where appropriate
• Ensure that all enquiries and queries from internal and external customers in relation to purchasing procedures are dealt with appropriately in a timely manner and referred on when necessary
• Complete accurate data entry to ensure the creation of accurate Orders and Requisitions for operational and head office teams.
• Follows up on orders to ensure they are received and receipted accurately in the purchasing system.
• Select, where appropriate, the most commercially or operationally advantageous goods or services from agreed and contracted catalogues.
• Review documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
• Maintain accurate records and follow up files of purchases, shipments, and related matters.
• Maintain files of descriptions of available supplies where appropriate.
• Works within established processes and key performance indicators as agreed by the Supply Chain Manager.
• Liaison with other teams and colleagues.
• Data collation and report creation using Oracle Reporting tools or central support functions.
• General office administration duties; including documenting invoices, updating spreadsheets and filing.
• Other ad hoc duties as required.

Job Description

• Broad purchasing experience and an ability to bring best practice working to a new and developing team.
• Strong communication skills: both spoken and written.
• Attention to detail in relation to purchasing policy, process and office administration duties.
• Keen organisation skills in regards to logical filing and record keeping - both paper and electronic.
• IT literate - able to use Purchase to Pay systems (preferably Oracle Fusion) and MS-Office packages confidently
• Ability to deliver work to set targets.
• Self-motivated - able to work unsupervised; uses own initiatives to ensure effective outcome.
• Willingness to travel as required by the business.

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