Import/ Export Administrator

Main Purpose of Position

To be responsible for the Export and Import functions and systems at Electrosonic Ltd.

Key Responsibilities and Duties

• Perform Export/Import functions. Ensure that the administration of export is consistent with the company’s global strategy, policies and programmes.
• Administration and documentation of shipments of goods throughout the World.
• Keep all documentation and records on an organised and efficient filing system, maintaining export records ensuring entries are valid and compliant.
• Issue import clearance instructions and maintain appropriate records.
• Maintain status and validity of any export licenses and ensure the business is compliant with license conditions.
• Develop and maintain internal export control plans.
• Provide advice and guidance on trade controls for existing and future business opportunities.
• Assist in the development and implementation of export policy and procedure.
• Understand, deal with and administer letters of credit.
• Compliance of Intrastat returns.
• Ensuring Company complies with all Export/Import regulations, legislation and ethics.
• Participate in education and awareness activities.
• Liaise with and build a good working relationship with Shippers.
• Develop and dispatch process to co-ordinate shipments with the installation requirements allowing more planning and preparation time in-house.
• Perform other related duties as assigned including purchasing of equipment for delivery.

Person Specification

• At least 1-3 years’ experience of working in an Imports/Exports role.
• Working knowledge of UK Export Controls and Export licensing requirements.
• Working knowledge of International Import/Export legislation and terminology specifically in the Middle East.
• Experience using Microsoft Navision would be advantageous, though not essential.
• Excellent organisation, prioritisation and communication skills with an ability to work under pressure.
• Strong numerical ability with advanced Microsoft Excel, Outlook and Word skills.
• Excellent attention to detail.
• A self-starter with the ability to use own initiative.
• Able to demonstrate a high level of dedication and self-motivation to the position and to the Company and be proactive in their approach.