Transport & Logistics Administrator

Transport and logistics Administrator (Contract)

Department: Supply Chain

Responsible to: Transport and Logistics Lead

Responsible for: Admninistrative activities relating to the Logistics Function

Main purpose of the job:

To provide administrative support to the Transport and Logistics Team. To provide accurate and timely documentation within project requirements.

This is an excellent opportunity to join a project team, working for one of the worlds leading companies in their field, operating in a global structure. Working from beautiful corporate offices, in a fast paced, exciting and challenging work environment. This is a contract based position, initially for 6 months, but with the strong likelihood of further, long term extension. This role presents an excellent opportunity to gain experience within a high profile organisation, within the Logistics Oil & Gas sector.

Responsibilities/Duties:

• Providing administrative support to Group Transport and Logistics Team.
• Receiving and processing supplier logistics documentation
• Prepare and manage project documents, correspondence and reports.
• Formatting of project deliverables to a high standard.
• Set up and maintain project filing systems.
• Support Project logistics department with distribution and filing of documents.
• Expediting logistics documentation both internally and externally
• Liaising with Client to meet documentation requirements for Kazakhstan (and other customs regions)
• Receiving logistics paperwork and checking and verifying correctness
• Liaising with Client on logistics documentation submission and verifying supporting documentation to support efficient logistics activities
• Provide documentation status reports

HSSE and Quality Responsibilities:

• Take reasonable care of your own health and safety and of others who may be affected by your actions.
• Co-operate with Group compliance by following all relevant health and safety policies and safe practice.
• Not to misuse any equipment and report any damaged equipment.
• Report all injuries, incidents and near misses and to proactively support our behavioural based observation system.
• Implement established procedures to ensure compliance to Quality and HSSE requirements.
• Identify opportunities for improvement in Quality and HSSE and notify the relevant department

Required experience / Qualifications

• A minimum of 2 years’ experience within a Global Logistics/Freight Forwarding company (Essential)
• Experience within the Oil & Gas sectors preferred (Beneficial, but not essential)
• Excellent Microsoft Office skills and good general PC/CRM skills
• Prior experience in a similar role (experience within a Project team would be beneficial)

Required Characteristics

• Good verbal/written communication and excellent interpersonal skills
• Proactive approach, with a 'Can do’ attitude
• Strong attention to detail and accuracy
• Approachable and team focused approach
• Ability to prioritise and multi task

Please apply now for immediate consideration. This role offers an immediate start and an excellent salary and benefits for the right individual. Due to high volumes of applications, we can only contact successful applicants.