Purchasing Administrator - 6 Months FTC

SCCS are a Leica Geosystems UK dealer and part of the Hexagon group. We are a progressive company supplying survey solutions to civil engineering, construction and land surveying industries. We specialise in bringing innovative technology to market including the most advanced GNSS, mobile mapping, 3D laser scanners, UAV’S and total station solutions available to geospatial professionals.

Purpose of the role:

The purpose of this role is to support the purchasing team and Purchase Manager on the day to day admin duties.

DUTIES & RESPONSIBILITIES:

• Filing delivery notes

• Filing purchases invoices

• Matching Delivery notes to Purchase invoices to clear for payment

• Querying any discrepancies on invoices - both internally and externally

• The reconciliation of assets following the hire stock checks

• Purchasing for all internal needs - e.g. paper supplies, business card, promotional products etc. which will involve dealing with external suppliers to unsure the correct items are ordered and received in a timely manner

• Collecting Company car mileage monthly

• Checking driver licenses every 21 days for delivery drivers

• Checking driver licenses every 6 months for all other company car drivers

• Producing reminder letters/email for number of annual subscription renewal - and following these up

• Coding post to correct nominal

• Assisting in answering incoming phone calls from customers and directing them to correct teams

• Assisting with general office responsibilities

CHARACTERISTICS / SKILLS:

• Well organized

• Good communication skills on all levels of management and team skills

• Attention to detail is key

• Focused, self-motivation approach

• Confident telephone manner

EDUCATION / DESIRABLES

• Computer literate in Microsoft packages: Word, Excel and Outlook skills

• Sage, although training would be provided.

• Customer service experience

• Experience in administration