Office Administrator - Logistics/Manufacturing

Location: Alconbury, Cambridgeshire

Salary: £17,000 - £18,500

Job Type: 12 Month Fixed Term Contract with the view of going permanent

Working Hours: Monday - Friday, 40 hours per week

Job Purpose:

To provide assistance to the team in all administrative matters.

Responsible to:

Supply Chain & Logistics Manager

Principle Objectives:

• Place Purchase Orders as directed by the Supply Chain Manager
• Record goods received and then match invoices against the appropriate delivery notes.
• Assist with goods despatch including holiday cover.
• Assist with transport requirements including holiday cover.
• Work closely with logistics team to ensure customer requirements are fulfilled.
• Manage travel arrangement for employees and visitors when requested.
• Ensure Logistics office filing is maintained and up to date.
• Deal with all incoming telephone calls and welcome visitors.
• Manage bookings for all meeting rooms.
• To ensure the outgoing post is despatched.
• To distribute incoming post.
• Provide administrative assistance and produce reports where required.
• Ensure an adequate level of stationary equipment is maintained.
• Ensure all meeting rooms are kept clean and tidy and stocked with refreshments.

Competencies Required:

(Including Personal Competencies)

Essential:

• Must be discreet and keep confidentiality.
• To be able to prioritise work load.
• Effective organisational and time management skills.
• Excellent telephone skills.
• Word processing skills.
• IT skills.
• Attention to detail.
• Previous experience in an administrative role.
• Ability to communicate clearly and concisely both orally and in writing.
• Good level of numeracy.
• Ability to absorb information quickly.
• Ability to work under own initiative but within a team.
• Excellent interpersonal skills.
• Self-development attitude.
• Undertake and accept continuous development.
• Knowledge sharing attitude.

Desirable:

• Filing skills.
• Data entry skills.
• Previous experience in customer facing roles.
• Previous experience of telephone systems.