Export Administrator

Our client is a leader in the international forest products trade, headquartered in Boston, USA. It is a family owned business and a subsidiary of the Kraft Group of Companies, with interests in sports and entertainment, real estate, paper & packaging, and forest product trading. The UK office based in Newbury is a satellite office of the parent company.

We are seeking to recruit an enthusiastic and organised Export Administrator to support the company’s export desks by assuming responsibility for and completing, high volume process driven tasks and ensuring a prompt and efficient service to all external stakeholders.

KeyResponsibilities:

o Administration review of current processes to determine best practice in line with parent company procedures

o Responsibility for training best practice administration using the company’s proprietary order management system

o Actively assisting in the departments Export administration

o Distributing Purchase Order and Export documentation electronically to customers, suppliers and third parties

o Processing and maintaining the in-house order management systems

o Assisting freight and logistic operations

o Working closely with the Bookings team to ensure all container information is available

o Liaising with all suppliers regarding allocations, ensuring that all loads are booked and correspondence is filed

o Dealing with all issues relating to shipping line bookings and liaising with forwarding agent and supplier

o Preparing weekly reports for outstanding tonnage bought and sold

o Preparing and sending purchase orders for paper orders within 24 hours of receipt

o Arranging inspections

We are seeking a natural team player who works in a systematic and methodical way, who focuses on customer needs and satisfaction. The ability to prioritise, implement work efficiencies and communicate effectively will be essential for success in this role.